MYMS Newsletter – October 2017

Dear Parents and Players

It is time for a further Newsletter. The topics included are:

1. We are open this Friday, even though Invicta GS has a staff development day;
2. Maidstone Music Festival 2017;
3. Maidstone Young Musician Competition 2018;
4. Membership Forms;
5. MYMS Subscriptions;
6. Reminder about dates, including half term closure dates; and
7. Instruments for Sale.

1. This Friday – 6 October – we are OPEN
Invicta Grammar School has a staff development day this coming Friday. MYMS will still be open as usual and, in addition to students from every other school, we hope that as many Invicta students as possible will still be able to join us.

2. Maidstone Music Festival [MMF] 2017
A number of students from MYMS already take part in the Maidstone Music Festival, which is held in November each year at Invicta GS. This year, it will be held on Saturday 25 November and Sunday 26 November 2017.

For full details, please visit the MMF website, which is maidstonemusicfestival.org.uk

MMF is an adjudicative music festival, open to amateur performers of all ages and levels of ability. You can download the MMF brochure from their website.

The reason I mention MMF this week is that deadline for entries is fast approaching – they close on next Monday 9 October 2017.

3. Maidstone Young Musician 2018
I have recently been informed that the Maidstone Young Musician competition in 2018 is being organised differently. The only gateway to entering the competition is via the Maidstone Music Festival [MMF] – see above.

I am attaching a file entitled ‘Essential Information for Young Persons wishing to enter Maidstone Young Musician 2018’- mmf17 information for persons wishing to enter MYM – 2 (1)

If your son or daughter is interested in tasking part, please download the attachment and contact either Brian Frost or Robert Greenham [their contact details are in the attachment]. Please note that the deadline is linked to the MMF cut-off date of next Monday 9 October 2017.

4. MYMS Membership Forms
MYMS takes its safeguarding responsibilities very seriously. We are effectively in loco parentis for over 150 students each Friday. It is therefore essential that I have all the relevant contact information and permission slips completed.

I need to have the most up-to-date information on file for your child, including the latest medical data, so I am afraid you have to complete one of these each year.

I am reattaching the paperwork here – MYMS Membership Forms – September 2017 – (1). Please download, complete and return to me at MYMS as soon as possible, preferably by 13 October 2017, just before our half term break.

5. MYMS Subscriptions for 2017-2018
These are now due and it will help our cashflow and forward planning if they could be paid at your earliest convenience. The Committee has extended the deadline date this year to 30 November 2017 but it helps us greatly if you pay them promptly.

MYMS Subscriptions – Parents agreed at the Second General Meeting in June that Membership Fees should be raised as follows: they are now £145 for individual membership if paid by 30 November 2017 – £165 if paid after that date and £245 for family membership [two or more children from the same family] – this will rise to £275 after 30.11.17.

If you are likely to have any difficulty paying the membership fee by the appropriate date, please contact me in confidence [on 07802-425022] and we can discuss alternative arrangements, which could include termly payments. You may not be aware that MYMS has its own bursary scheme, which could provide financial assistance with subs. If this would help, just ask…. Our priority is to have as many young people as possible making music each week and we don’t want finance to be a barrier when there are ways to help.

Payment of Subs – Electronically – Again, this year, we are able to offer parents the facility of paying the MYMS subscriptions by electronic bank transfer. If you wish to pay this way, the details you need are:
Sort Code: 08-92-99 Account Number: 65370937
Reference: Please remember to add your child’s name in the reference box, especially if the child’s surname differs from yours.

By cheque – Alternatively, fees may be paid by cheque [payable to MYMS] and handed in – in an envelope addressed to Richard Gretton, MYMS Manager – on Friday evenings. Please write the student’s name and MYMS ensemble on the back of the cheque and send it in with the reply slip attached to this letter [see Membership paperwork]. An updated Gift Aid form is attached: if you are willing to complete this [and you are a current taxpayer], please print it off and return it with the subs and application/membership forms, as this benefits MYMS substantially.

6. Reminder about dates
As the school is closed for two weeks at half term, MYMS will be closed on:
Friday 20 October and Friday 27 October 2017

Our Winter Concert is on Friday 1 December 2017 at 7:30 pm in the Hall at IGS [plus MYMS AGM beforehand]. We are then closed for the remainder of December 2017 and also on 5 January 2018. We restart after Christmas on Friday 12 January 2018. Latest version of MYMS Calendar for this academic year attached here – MYMS Calendar for 2017-2018 [Version 4]- 051017

7. Instruments for Sale
I have been contacted by parents and the following instruments are for sale:
Junior Tuba – £400
3/4 ‘Cello – offers in region of £350-£400
Tenor Trombone – £160
The full details of all three instruments and the relevant contact information will be posted on the MYMS Noticeboard in the Dining Hall at Invicta on Friday afternoons.

If any other parents have instruments, other musical equipment or music for sale, I am happy to post notices about them on our Noticeboard [for free]. If you are successful in selling it via MYMS, I would just invite you to make a donation to MYMS.

With all best wishes
Richard
MYMS Manager
07802-425022

Welcome to the new term and new MYMS year

Welcome back to everyone and a particularly warm welcome to all our new players and their parents.

As usual, there is a great deal of information here – please persevere to the end….

MYMS Voices – Please remember that EVERYONE – literally EVERY player at MYMS – is invited to join the massed MYMS Voices when they rehearse in the Auditorium at 4:15. If you are already an instrumentalist at MYMS, it doesn’t cost any more to join the choir for that initial half-hour. This is great fun with Ciara….
We particularly would like more young men to join MYMS Voices.

Weekly Arrangements – Students should be in their seats ready to play at the above times, and are expected to help set up beforehand and to help clear away stands, music and instruments as appropriate at the end of rehearsals and put the rooms back to how they looked beforehand. It is expected that players will attend all rehearsals and concerts and any planned absence should be notified to the conductor and/or the MYMS Manager well in advance so that rehearsal time can be planned effectively. In case of illness, messages or texts may be left on the MYMS Manager’s mobile (07802-425022) and students may be contacted via Richard, the MYMS Manager, on this number during Friday rehearsals. Students are NOT permitted to use mobile phones during rehearsals.

Rehearsals are held each Friday during the school term, but there will be no rehearsals on the following Fridays in the Autumn Term 2017:

20 October, 27 October, 8 December, 15 December, 22 December, 29 December 2017 and 5 January 2018. We restart after Christmas on Friday 12 January 2018.

Concert dates for this year are as follows. PLEASE update your diaries with these dates.

Winter Concert Friday 1 December 2017 at 7:30 pm in the Hall at IGS [plus MYMS AGM beforehand]

Spring Concert Friday 23 March 2018 at 7:30 pm in the Hall at IGS

Summer Concert Friday 22 June 2018 – at 7:30 pm at IGS, including 2nd General Meeting.

I am also attaching a copy of the latest version of the MYMS Calendar for 2017-2018. MYMS Calendar for 2017-2018 [Version 3]- 180717

MYMS Website – Please remember to check regularly on www.myms.org.uk for updated news.

The Tuck Shop will be open each week from 4:00 pm to 4:40 pm and from 5:45 pm to 6:30 pm. We already have one or two very helpful volunteers but, if any other parents were willing to help supervise this activity, especially between 5:45 and 6:30 pm, we could share out the responsibilities. Please contact Richard, the MYMS Manager, if you are able to help.

MYMS Committee – The Committee does an enormous amount of work behind the scenes. We are always looking for new members. Anyone interested is invited to speak to me or to Elizabeth Rees [Chair].

MYMS Subscriptions – Parents agreed at the Second General Meeting in June that Membership Fees should be raised as follows: they are now £145 for individual membership if paid by 30 November 2017 – £165 if paid after that date and £245 for family membership [two or more children from the same family] – this will rise to £275 after 30.11.17.

If you are likely to have any difficulty paying the membership fee by the appropriate date, please contact me in confidence [on 07802-425022] and we can discuss alternative arrangements, which could include termly payments. You may not be aware that MYMS has its own bursary scheme, which could provide financial assistance with subs. If this would help, just ask…. Our priority is to have as many young people as possible making music each week and we don’t want finance to be a barrier when there are ways to help.

Payment of Subs – Electronically – Again, this year, we are able to offer parents the facility of paying the MYMS subscriptions by electronic bank transfer. If you wish to pay this way, the details you need are:
Sort Code: 08-92-99 Account Number: 65370937 Reference: Please remember to add your child’s name in the reference box, especially if the child’s surname differs from yours.

By cheque – Alternatively, fees may be paid by cheque [payable to MYMS] and handed in – in an envelope addressed to Richard Gretton, MYMS Manager – on Friday evenings or by post to the above address. Please write the student’s name and MYMS ensemble on the back of the cheque and send it in with the reply slip attached to this letter. An updated Gift Aid form is attached: if you are willing to complete this [and you are a current taxpayer], please print it off and return it with the subs and application/membership forms, as this benefits MYMS substantially.

Membership Information – Each year, we need up-to-date contact information and permission slips. This is because there may be changes in students’ health and medication, address, contact telephone numbers, school, instrumental teacher(s) or grades. Please print off and complete the attached application forms to ensure that we have all the current details. MYMS Membership Forms – September 2017 – (1)

Please return them ASAP [please note – these are individual forms so I need one for each child in a family], together with your subs and Gift Aid form.

Recruitment – MYMS will again be paying £10 to any current member who brings a new member along. This is paid once the new member pays their own subs. Again, the relevant form is attached with two spaces to fill in. Please encourage your friends to join MYMS….

IMPORTANT – Child Protection – Being collected from MYMS – please impress on your child, especially the younger ones, that – if the person who normally picks them up from MYMS doesn’t come at the usual time – they should come back into the canteen area and inform me. I have all the necessary contact numbers with me each week and can sort out any problems.

IMPORTANT – Fire Evacuation Procedure
The details for students and visitors are included in this briefing email. Their conductors will go through the procedure with them but can you please ensure that your son or daughter knows what they need to do and sign the appropriate part of the attached paperwork?

EVERYONE
· The normal fire alarm signal is a high-pitched ‘whoop’ [although the instruction for a fire drill may be given verbally over the tannoy].

· Take personal bags that are with you [DO NOT go back to the canteen to collect anything]

o Do not wait to pack your bag; take it as it is

o If you have a mobile, take it with you

o Do not take your instrument or your instrument case

· Do not visit any other parts of the building

STUDENTS
· Students should leave the school building by the nearest fire exit and go IN SILENCE to the school’s all-weather pitch near the bottom car park – no running please

· Ensembles should line up on the all-weather pitch and stand there in silence apart from answering their name on the register

· Please do this in the following order:

o [Nearest to school]

o Beta Percussion

o Orchestra for All

o Alpha Band

o Youth Strings

o MYMS Voices

o MYWO

o [Nearer to Valley Park School]

· If only the Maidstone Youth Orchestra is on-site, they will be the only ones lining up.

· If a music tutor is absent, the first student on the register should report this fact to the MYMS Manager.

· DO NOT RE-ENTER THE BUILDINGS WITHOUT PERMISSION

· In the event of a bomb scare, further evacuation will be necessary to a minimum distance of 200 metres from the building; i.e. to Valley Park School, East Borough School or to Vinters Park.

PARENTS OR VISITORS
· Any parents or adult visitors on-site should also leave the school building by the nearest fire exit and go to the school’s all-weather pitch near the bottom car park – take your mobile with you, if it is near at hand.

If you want to discuss any aspect of MYMS’ activities at any time or you wish to get more actively involved yourself, please feel free to contact me – or any of the staff or committee members.

Please remember to print off all the attached forms and return them when completed, together with your membership subscription.

Yours faithfully
Richard Gretton,
MYMS Manager
07802-425022
grettonr@gmail.com

MYMS Summer Concert – Friday 23 June 2017

1. MYMS Summer Concert – Friday 23 June 2017 – 7:30 p.m. – Invicta Grammar School

I am writing to confirm the arrangements for the above concert.

Friday 23 June 2017 – Summer Concert – [for ALL players] The concert begins at 7:30 p.m. As usual, all families, friends and neighbours are invited to attend. There are no tickets and no admission charge but there will be a raffle on the way in and an opportunity to contribute a donation on the way out.
Refreshments are available before the concert in the entrance hall. For this concert, we are going to continue the experiment of having no interval and running the concert straight through.

Schedule for Dress Rehearsals in the Hall on the Concert Day [23 June]

3:30 – 4:15
Preparation of Hall. Percussion and Audience Chairs
** Any help in setting up is much appreciated.

4:20 – MYMS Voices

4:45 – Orchestra for All

5:10 – MYWO

5:40 – Alpha

6:05 – MYO

6:35 – Youth Strings

7:00 – End of Dress Rehearsals – Audience admitted to main Hall

7:10 – MYMS Second General Meeting

7:30 – Concert starts

[Please ensure that all players arrive in good time so that all the rehearsals start – and finish – promptly.]

Before the Concert – depending on the timings of their dress rehearsal(s), players may need to have a packed tea. PLEASE ask them to eat it in the canteen and NOT one of the school classrooms.

Players need to be back at Invicta in their concert dress by 7:15 p.m. at the latest.

Supervision of Primary-Age Students when NOT in Dress Rehearsals – will the parents of all primary-age students kindly make careful note of the dress rehearsal times that involve their children. We will supervise your children during those times. However, outside those times, we must ask you either to take them home and bring them back for the concert or supervise them on site.

MYMS Raffle – Any donations of raffle prizes would be gratefully received. Please bring them with you on the day of the concert.

Concert Dress
MYWO, MYO and Youth Strings
Men: black long-sleeved shirts – sleeves rolled down please, black trousers, socks and shoes, MYMS tie (£12 each – from Richard, MYMS Manager)
Ladies: black sleeved top and trousers, or skirt (knee-length or longer), or similar black dress with plain black tights and black shoes
[MYMS Voices – core choir singers can choose either of the types of concert dress]
Alpha and Orchestra for All
Men: white long-sleeved shirts – sleeves rolled down please, black trousers, socks and shoes, MYMS tie (£12 each)
Ladies: white sleeved top, black trousers or skirt (knee-length or longer), black tights and black shoes
Additional Notes: I have been asked by staff and the Committee that you make sure that all shoes are BLACK, that tights are not heavily patterned and that blouses for senior players are black and opaque, rather than see-through.

Student attendance at Rehearsals and Concerts – please help us to put on as good a concert as possible by maximising students’ attendance at the dress rehearsals and the concert.

2. MYMS Second General Meeting
Notice is given that the concert will be preceded at 7:10 p.m. by the MYMS Second General Meeting. This will be held in the main Hall at Invicta Grammar School.

The Agenda is:

1. To welcome Elizabeth Rees to her first General Meeting as Chair of MYMS.
2. Apologies for Absence
3. To consider the recommendations of the MYMS Committee for the level of MYMS annual subscriptions in 2017-2018 (a) for individual membership and (b) for family membership; and (c) to amend the threshold date for payment of subscriptions at the discounted rate from 31 October to 30 November 2017.

3. Dates for the new academic year
Friday 8 September 2017 – MYMS restarts for the Autumn Term.
Fridays 20 October and 27 October 2017 – No MYMS for two weeks
Friday 1 December 2017 – Christmas Concert and Annual General Meeting at Invicta GS.

4. Dates for three concerts in 2017-2018
We have agreed the following three concert dates with Invicta GS for the NEXT academic year:
Friday 1 December 2017 – Christmas Concert and Annual General Meeting;
Friday 23 March 2018 – Spring Concert;
Friday 22 June 2018 – Summer Concert and Second General Meeting.

5. Help with Recruitment
Please remember that MYMS pays a £10 ‘reward’ to any current member who introduces a brand new member to MYMS [once that new player has paid their subs]. This applies both to any new instrumentalists but also to friends of yours who sing but don’t play an instrument to join MYMS Voices.

6. Used postage stamps
We are still collecting these for RNIB. Please bring them in for us to send off.

If you want to discuss any aspect of MYMS’ activities or you wish to get more actively involved yourself, please feel free to contact any of us. Our contact details are all on the MYMS website – www.myms.org.uk

Richard Gretton
MYMS Manager
07802-425022
grettonr@gmail.com

Friday 9 June 2017 – Room Changes

Invicta GS has an Alumni Event in the Hall and Dining Hall this afternoon. We are hoping that it will be concluded shortly after 4:30 pm.

The temporary room changes are:

* Beta Percussion with Joe Mathers in Practice Room 4;
* on arrival, our ‘green rooms’ for bags and instrument cases will be the two Geography teaching rooms on the main corridor;
* we hope to move back to the Dining Hall later on.

MYMS Voices will be in the Auditorium as usual at 4:15.

Alpha Band will be back in their normal room in the Orchard Block.

MYWO will start as soon as possible after 4:45 in the main Hall. Help in arranging the room – once the Alumni Event has finished – will be much appreciated.

Richard Gretton, MYMS Manager
07802-425022 grettonr@gmail.com

MYMS – Friday 5 May 2017

Already nearly half-way through this half term.

ALPHA BAND – please remember (a) that you’re in the Izatt Building for the next four weeks and (b) to be quiet around the Orchard Block in case any examinations are still going on.

More room changes on Friday 19 May and 9 June – more details to follow.

Richard
MYMS Manager
07802-425022
grettonr@gmail.com

MYMS Spring Concert – Friday 24 March – 7:30 pm

The concert begins at 7:30 p.m. As usual, all parents [plus grandparents, friends and neighbours] are invited to attend. There are no tickets and no admission charge but there will be a raffle on the way in and an opportunity to contribute a donation on the way out.
Refreshments are available before the concert at the back of the hall. On this occasion, we are experimenting with having no interval and running the concert straight through.

Schedule for Dress Rehearsals in the Hall on the Concert Day [24 March]

3:30 – 4:15
Preparation of Hall. Percussion and Audience Chairs
** Any help in setting up is much appreciated.
4:20
MYMS Voices
4:45
Orchestra for All
5:10
MYWO
5:40
Alpha
6:05
MYO
6:35
Youth Strings
7:00
End of Dress Rehearsals – Audience admitted to main Hall
7:30
Concert starts

[Please ensure that all players arrive in good time so that all the rehearsals start – and finish – promptly.]

Before the Concert – depending on the timings of their dress rehearsal(s), players may need to have a packed tea. PLEASE ask them to eat it in the canteen and NOT one of the school classrooms.

Players need to be back at Invicta in their concert dress by 7:15 p.m. at the latest.

MYMS Raffle – Any donations of raffle prizes would be gratefully received. Please bring them with you on the day of the concert.

Concert Dress
MYWO, MYO and Youth Strings
Men: black long-sleeved shirts – sleeves rolled down please, black trousers, socks and shoes, MYMS tie (£12 each – from Richard, MYMS Manager)
Ladies: black sleeved top and trousers, or skirt (knee-length or longer), or similar black dress with plain black tights and black shoes
[MYMS Voices – core choir singers can choose either of the types of concert dress]
Alpha and Orchestra for All
Men: white long-sleeved shirts – sleeves rolled down please, black trousers, socks and shoes, MYMS tie (£12 each)
Ladies: white sleeved top, black trousers or skirt (knee-length or longer), black tights and black shoes
Additional Notes: I have been asked by staff and the Committee that you make sure that all shoes are BLACK, that tights are not heavily patterned and that blouses for senior players are black and opaque, rather than see-through.

Dates for rest of current academic year
Fridays 31 March, 7 & 14 April 2017 – MYMS is closed.
Friday 21 April 2017 – MYMS restarts for the Summer Term.
Fridays 2 June 2017 – No MYMS [we shall be closed for only one Friday during half term]
No Bandstand Concert in 2017.
Friday 23 June 2017 – Summer Concert and Second General Meeting at Invicta GS.

Provisional dates for three concerts in 2017-2018
We have provisionally agreed the following three concert dates with Invicta GS for the NEXT academic year:
Friday 1 December 2017 – Christmas Concert and Annual General Meeting;
Friday 23 March 2018 – Spring Concert;
Friday 22 June 2018 – Summer Concert and Second General Meeting.

Change of Chair of MYMS Committee
We have had a recent change of roles at MYMS. Karen Vincent has decided to step down from being Chair but to remain on the committee. Her place as Chair has been taken by Elizabeth Rees. Our Vice Chair – Graeme Dowd – continues in that role.

We are enormously grateful for everything that Karen has contributed to MYMS so far and wish her well with her continuing studies towards her doctorate. We welcome Elizabeth to her new post and wish her much success as she helps guide the future of MYMS.

Richard Gretton
MYMS Manager
07802-425022
grettonr@gmail.com

Last rehearsal of this half term

MYMS rehearsals in usual rooms and at usual times today.

MYWO will be conducted for the whole session by Nigel McDonald, as Graham Mann is unavailable today.

We are closed for half term next week; we therefore reopen on Friday 24 February 2017.

Have an enjoyable break.

Richard Gretton
MYMS Manager
07802-425022
grettonr@gmail.com

Friday 3 February 2017

All rehearsals at usual times today.

MYMS Voices will be conducted by Kathryn Ridgeway today, as Ciara is unwell.

Richard Gretton, MYMS Manager
07802-425022
grettonr@gmail.com

MYMS – Friday 27 January 2017

All rehearsals at our usual times today.

Alpha Band will be conducted by Nigel McDonald today, as Jeremy Shoobridge is unwell.

Please remember to bring in your used postage stamps for the RNIB appeal.

MYWO and MYO members – consent forms for playing in the Memorial Concert on Sunday 19 March are due back. Thank you.

Richard, MYMS Manager
07802-425022 grettonr@gmail.com