MYMS Christmas Concert & AGM – Friday 2 December 2016 – 7:30 p.m.

Dear Parents and Players

MYMS Christmas Concert – Friday 2 December 2016 – 7:30 p.m. – Invicta Grammar School and MYMS Annual General Meeting – c. 7:15 p.m. – Invicta Grammar School [immediately before the concert]

I am writing to confirm the arrangements for the above concert and AGM.

Friday 25 November 2016 – Rehearsals for all ensembles will be at our usual times and in the rooms we have been using recently. 

Friday 2 December 2016 – Christmas Concert – [for ALL players]   The concert begins at 7:30 p.m. on Friday 2 December and is preceded by the MYMS AGM at approximately 7:15 p.m. [more details below].  As usual, all parents [plus grandparents, friends and neighbours] are invited to attend.  There are no tickets and no admission charge but there will be a raffle on the way in and an opportunity to contribute a donation on the way out.  As usual, we are also planning to have mulled wine and mince pies available in the interval.

Schedule for Dress Rehearsals in the Hall on the Concert Day [2 December]


Timings Details Length of Rehearsal
3:30 – 4:15 Preparation of Hall. Percussion and Audience Chairs

** Any help in setting up is much appreciated.

4:20 MYMS Voices 25
4:45 Orchestra for All 25
5:10 MYWO 30
5:40 Alpha 25
6:05 MYO 30
6:35 Youth Strings 25
7:00 Beta Percussion Ensemble 10
7:10 End of Dress Rehearsals – Audience admitted to main Hall
7:15 MYMS Annual General Meeting in the Hall
7:30 Concert starts


[Please ensure that all players arrive in good time so that all the rehearsals start – and finish – promptly.]

Before the Concert – depending on the timings of their dress rehearsal(s), players may need to have a packed tea.  PLEASE ask them to eat it in the canteen and NOT one of the school classrooms.

Players need to be back at Invicta in their concert dress by 7:15 p.m.


MYMS Annual General Meeting – Notice is given that the 42nd MYMS AGM will be held at 7:15 p.m. on Friday 2 December 2016 in the Hall at Invicta GS just before the Christmas Concert begins.  The paperwork for the meeting will be placed on the MYMS website – – this week.  This will include the Agenda [see below], the Minutes of last year’s AGM and this summer’s Second General Meeting, and the Chair’s & Manager’s Report.  If anyone wishes to raise any other business, notice of that should be sent in writing in advance of the AGM to Alexandra Brown on secretary@ 


MYMS Raffle – Any donations of raffle prizes would be gratefully received.  Please bring them with you on the day of the concert.

Concert Dress

MYWO, MYO and Youth Strings

Men: black long-sleeved shirts – sleeves rolled down please, black trousers, socks and shoes, MYMS tie (£12 each – from Richard, MYMS Manager)

Ladies: black sleeved top and trousers, or skirt (knee-length or longer), or similar black dress with plain black tights and black shoes

[MYMS Voices – core choir singers can choose either of the types of concert dress]

Alpha and Orchestra for All

Men: white long-sleeved shirts – sleeves rolled down please, black trousers, socks and shoes, MYMS tie (£12 each)

Ladies: white sleeved top, black trousers or skirt (knee-length or longer), black tights and black shoes

Additional Notes:  I have been asked by staff and the Committee that you make sure that all shoes are BLACK, that tights are not heavily patterned and that blouses for senior players are black and opaque, rather than see-through.


Student attendance at Rehearsals and Concerts – please help us to put on as good a concert as possible by maximising students’ attendance at the dress rehearsals and the concert

Help with Recruitment – please remember that MYMS pays a £10 ‘reward’ to any current member who introduces a brand new member to MYMS [once that new player has paid their subs].  This applies both to any new instrumentalists but also to friends of yours who sing but don’t play an instrument to join MYMS Voices.


Future Dates

  • Fridays 9, 16, 23 & 30 December 2016  – MYMS is closed.
  • Friday  6 January 2017 – MYMS reopens for the Spring Term 2017.
  • Friday 17 February 2017 – MYMS is closed for half term.
  • Sunday 19 March 2017 – Memorial Concert for Jeffrey Vaughan Martin [founder of MYMS] at Mote Hall at 3:00 pm – members of MYWO and MYO will be taking part [more details in the New Year].
  • Friday 24 March 2017 – MYMS Spring Concert at 7:30 p.m. at Invicta GS.
  • Fridays 31 March, 7 & 14 April 2017 – MYMS is closed.
  • Friday 21 April 2017 – MYMS restarts for the Summer Term.
  • Fridays 2 June 2017 – No MYMS [we shall be closed for only one Friday during half term]
  • No Bandstand Concert in 2017.
  • Friday 23 June 2017 – Summer Concert and Second General Meeting at Invicta GS.

Possible Snow Closures – I will post immediate advice about whether MYMS is open or not on the MYMS website.  I will also attempt, as I did when we last had a snow closure, to get information posted on BBC Kent.  I will also send out a direct email to everyone on the MYMS mailing list.

If you want to discuss any aspect of MYMS’ activities or you wish to get more actively involved yourself, please feel free to contact any of us.  Our contact details are all on the MYMS website –


Richard Gretton                                                                                                              

MYMS Manager                                                                                                               07802-425022                                 








  1. Welcome, Apologies for Absence and notice of any items of Any Other Business
  2. Minutes of the last AGM *(4 December 2015) and Second General Meeting * (24 June 2016)
  3. Chair’s & Manager’s Report on 2015-2016 *
  4. Treasurer’s Report and Statement of Accounts *             [* copies available on website]
  5. Membership of Committee

5.1.    To note that the Conductors and MYMS Manager are ex-officio/non-voting members.

5.2.    To confirm the membership of the Committee from 1st January 2017:

Chair – Karen Vincent; Vice Chair – Graeme Dowd; Treasurer – Peter Runting; Secretary – Alexandra Brown; Librarian – Barbie Vaughan; Instrument Hire – Graeme Dowd; Parent Representatives – Damian Pevy, Elizabeth Rees & Polly Williamson; Committee Member – Carl Taylor; Student Reps – Matthew Deacon, Alexandra Hadaway, Tom Ryan, Sarah Vincent and Freya Wentzel.

  1. Any Other Business:  please let the Chair, Secretary or Manager have a note of this in advance of the meeting.