MYMS Christmas Concert and Annual General Meeting – Friday 1 December 2017

MYMS Christmas Concert – Friday 1 December 2017 – 7:30 p.m. – Invicta Grammar School and MYMS Annual General Meeting – c. 7:15 p.m. – Invicta Grammar School [immediately before the concert]

This is to confirm the arrangements for the above concert and AGM.

* Please note that the MYMS Committee have asked that all primary school age children remain in the Dining Hall with their parents each week until the start of their rehearsals. This particularly applies to junior members of MYMS Voices. We cannot supervise students in the Auditorium until 4:15 pm. Only secondary age students can go through to the Auditorium before that time in order to set up all the choir’s chairs.

Friday 1 December 2017 – Christmas Concert – [for ALL players] The concert begins at 7:30 p.m. on Friday 1 December and is preceded by the MYMS AGM at approximately 7:15 p.m. [more details below]. As usual, all parents [plus family and friends] are invited to attend. There are no tickets and no admission charge but there will be a raffle on the way in and an opportunity to contribute a donation on the way out.

Schedule for Dress Rehearsals in the Hall on the Concert Day [1 December]

3:30 – 4:15
Preparation of Hall. Percussion and Audience Chairs ** Any help in setting up is much appreciated.

4:20 MYMS Voices [25 minutes]
4:45 Orchestra for All [25 minutes]
5:10 MYWO [30 minutes]
5:40 Alpha Band [25 minutes]
6:05 MYO [30 minutes]
6:35 Youth Strings [25 minutes]
7:00 Beta Percussion Ensemble [10 minutes]
7:10 End of Dress Rehearsals – Audience admitted to main Hall
7:15 MYMS Annual General Meeting in the Hall
7:30 Concert starts

[Please ensure that all players arrive in good time so that all the rehearsals start – and finish – promptly.]

Before the Concert – depending on the timings of their dress rehearsal(s), players may need to have a packed tea. PLEASE ask them to eat it in the canteen and NOT one of the school classrooms.

Players need to be back at Invicta in their green rooms in their concert dress by 7:15 p.m. They will be told which are their green rooms on the day.

MYMS Annual General Meeting – Notice is given that the 43rd MYMS AGM will be held at c. 7:15 p.m. on Friday 1 December 2017 in the Hall at Invicta GS just before the Christmas Concert begins. The paperwork for the meeting will be placed on the MYMS website – – over the weekend. This will include the Agenda [see below, right at the bottom of this email], the Minutes of last year’s AGM and this summer’s Second General Meeting, and the Manager’s Report. If anyone wishes to raise any other business, notice of that should be sent in writing in advance of the AGM to Polly Williamson on secretary@ or to me on

MYMS Raffle – Any donations of raffle prizes would be gratefully received. Please bring them with you on the day of the concert.

Concert Dress
MYWO, MYO and Youth Strings
Men: black long-sleeved shirts – sleeves rolled down please, black trousers, socks and shoes, MYMS tie (£12 each – from Richard, MYMS Manager)
Ladies: black sleeved top and trousers, or skirt (knee-length or longer), or similar black dress with plain black tights and black shoes
[MYMS Voices – core choir singers can choose either of the types of concert dress]
Alpha Band and Orchestra for All
Men: white long-sleeved shirts – sleeves rolled down please, black trousers, socks and shoes, MYMS tie (£12 each)
Ladies: white sleeved top, black trousers or skirt (knee-length or longer), black tights and black shoes
Additional Notes: I have been asked by staff and the Committee that you make sure that all shoes are BLACK, that tights are not heavily patterned and that blouses for senior players are black and opaque, rather than see-through.

Student attendance at Rehearsals and Concerts – please help us to put on as good a concert as possible by maximising students’ attendance at the dress rehearsals and the concert

Help with Recruitment – please remember that MYMS pays a £10 ‘reward’ to any current member who introduces a brand new member to MYMS [once that new player has paid their subs]. This applies both to any new instrumentalists but also to friends of yours who sing but don’t play an instrument to join MYMS Voices.

Future Dates
Fridays 8, 15, 22 & 29 December 2017 and 5 January 2018 – MYMS is closed.
Friday 12 January 2018 – MYMS reopens for the Spring Term 2018.
Friday 16 February 2018 – MYMS is closed for half term.
Friday 23 March 2018 – MYMS Spring Concert at 7:30 p.m. at Invicta GS.
Fridays 30 March, 6 & 13 April 2018 – MYMS is closed.
Friday 20 April 2018 – MYMS restarts for the Summer Term.
Sunday 22 April 2018 – MYMS Visit to the Royal Albert Hall to see the matinee performance of ‘Film Gala’ played by the Royal Philharmonic Orchestra [see separate email for full details].
Sunday 13 May 2018 – MYMS Voices taking part in Mayor of Maidstone’s Charity Fund-Raising Concert at All Saints Church [more details in the New Year].
Friday 1 June 2018 – No MYMS [we shall be closed for only one Friday during half term]
No Bandstand Concert in 2018.
Friday 22 June 2018 – Summer Concert and Second General Meeting at Invicta GS.

Possible Snow Closures – I will post immediate advice about whether MYMS is open or not on the MYMS website. I will also attempt, as I did when we last had a snow closure, to get information posted on BBC Kent. I will also send out a direct email to everyone on the MYMS mailing list.

If you want to discuss any aspect of MYMS’ activities or you wish to get more actively involved yourself, please feel free to contact any of us. Our contact details are all on the MYMS website –

Richard Gretton
MYMS Manager 07802-425022


1. Welcome, Apologies for Absence and notice of any items of Any Other Business
2. Minutes of the last AGM *(2 December 2016) and Second General Meeting * (23 June 2017)
3. Manager’s Report on 2016-2017 *
4. Treasurer’s Report and Statement of Accounts * [* copies available on separate post onwebsite]
5. Membership of Committee
5.1. To note that the Conductors and MYMS Manager are ex-officio/non-voting members.
5.2. To confirm the membership of the Committee from 1st January 2018:
Chair – Elizabeth Rees; Vice Chair – Graeme Dowd; Treasurer – Peter Runting; Secretary – Polly Williamson; Librarian – Barbie Vaughan; Instrument Hire – Graeme Dowd; Parent Representatives – Dorcas Kingsford, Damian Pevy and Karen Vincent; Student Reps – Abbie Bristow, Harvey Crease, Matthew Deacon and Freya Wentzel.
6. Any Other Business: please let the Chair, Secretary or Manager have a note of this in advance of the meeting.